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How to record your Terms in a Glossary

After you’ve identified your most relevant term candidates, we encourage you to follow the guidelines below on how to best record them in your Glossary:

  • Introduce the term in its neutral form
  • Introduce the term in its singular form, unless the word or expression is commonly used in its plural form
  • Spell the term in its most commonly used form (i.e. sports brand “adidas” will always be spelled in lowercase)
  • Introduce acronyms in their most commonly used form (i.e. “NATO”, “e.g.”)
  • Remove any punctuation marks such as: brackets, quotation marks, exclamation marks, etc. that do not impact the meaning of the word or expression
  • Keep any metadata and/or terminology instructions separate from the actual source term (i.e. “LED (Light-emitting diode)” should be written as simply “LED”)
  • Any term details or instructions are to be stored in the appropriate field in the Glossary (i.e. definition, remarks, context, etc.)
  • Keep all attributes separate from the concept: remove any term attributes that do not impact the meaning of the translation of the term:
    • “(bilateral) renal cortical necrosis” becomes “renal cortical necrosis”
    • “10 mm Blunt Obturator” becomes “blunt obturator” or “5 mm Cannula” becomes “cannula”.

Using a CAT-tool friendly format

For quality reasons, we always want to make sure that your preferred term pairs are imported into the Computer-Assisted Translation (CAT) tool component of our Translation Management System (TMS), where our tailor-made Quality Assurance Module can enforce consistency and ensure adherence to your terminology instructions.

Whilst we can provide support for various complex terminology formats, the simplest CAT-tool friendly structure we can recommend is a basic Excel file that accurately follows the example below:

Source Term
Target Term
Target Term
Target Term
Source Term
oxygen transfer
à l’oxygène
PO Term approved by
in-country specialist
La détermination de la
perméabilité à l’oxygène
est essentiell e pour établir
l’efficacité de l’aération.
OTR n/a The oxygen transfer
rate determination is
essential in order to
establish aeration
LED DEL n/a Diode
DEL de l’endoscope. n/a Light emitting
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